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0 Symbols and Designations

EDIT	Text in upper case characters Functions depending on the present window, for example EDIT
<xxxxxx>	Syntax for placeholders. Placeholders are written between <> characters
“yyyyyy”	Syntax for menu commands. Menu commands are written between “ ” characters
☐	Reference to resuming chapter or document
Open	The illustration refers to a section of the user interface
SmartStart Open	Software for the safe and easy configuration of the loggers in the shipping department. ☐ LI6002E
liberoCONFIG Open	Software for defining and creating configuration profiles (SSCR) as well as SmartStart self-executable files. ☐ LI6002E
elproUSER Open	User management of liberoMANAGER. ☐ SU6031E
elproEVENT Open	Audit trail which meets the requirements of the liberoMANAGER GxP environment. ☐ SV6031E
elproVIEWER Open	Software for additional assessment of the original PDF reports. ☐ SI3001E

1 Introduction

1.1 Software liberoMANAGER

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liberoMANAGER is a cloud-based service for collecting, analyzing, assessing, automatically managing, and archiving shipment and monitoring data from ELPRO devices. It supports both:

• PDF Logger Workflows (LIBERO Cx)

• Real-Time Monitoring (LIBERO Gx Series)

Key functionalities of liberoMANAGER include:

• Centralized collection of data from PDF reports and real-time monitoring devices

• Real-time display and analysis of shipment data from LIBERO Gx devices including temperature, humidity, and geolocation data

• Process the original PDF reports of the LIBERO Cx.

• Centrally collect PDF reports by e-Mail or upload

• Sending automated reply emails and notifications

• Automatic forwarding of alarm reports

• Tracking of shipment and product statuses

• Automated and manual assessments with creation of PDF Assessment Reports

• Edit shipments and loggers (editing of index data, update statuses)

Flow liberoMANAGER with LIBERO Gx real-time Data Loggers

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Flow liberoMANAGER with LIBERO Cx loggers with Software-Based Alarming

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1.2 Involved Parties and responsibilities

1.2.1 Sender (e.g. Shipping Department / Logistics)

Generally responsible for preparing and configuring the loggers prior to shipment.

• When using LIBERO Cx PDF loggers: Configures LIBERO loggers using SmartStart or liberoCONFIG

• May use preconfigured loggers (optional, depending on process setup)

• Depending on the process setup: Sends one or more SmartStart Configuration Reports (SSCRs) to liberoMANAGER via email

• Initiates "Open Shipments" in liberoMANAGER

• When operating with ERP integrations via API: Scans Logger IDs in ERP and initiates “open shipment” via API message

• When using real-time LIBERO Gx loggers: Initiates “Open Shipment” in liberoMANAGER and configures the LOGGER directly in liberoMANAGER

• Ensures the loggers are started correctly

1.2.2 Recipient (e.g. Receiving Site / Warehouse)

Ensures that loggers are stopped and read out or have an active service connection (for Gx loggers) at the destination.

• For LIBERO Cx PDF loggers: Reads out loggers via USB and sends the original PDF reports to liberoMANAGER by email or manual upload

• For LIBERO Gx real-time loggers: Stops the tracking directly on the logger. No manual upload is required, as measurement data is transmitted continuously during the shipment

1.2.3 Control Quality Assurance (QA)

Supervises shipment integrity and ensures compliance with quality requirements.

• Monitors incoming alarm notifications for PDF reports or real-time excursions

• Performs shipment and logger assessments in liberoMANAGER

• Reviews and finalizes assessments, generating validated reports if needed

• Manages open shipments by closing or updating them as appropriate

• Edits shipment metadata (e.g., custom fields, statuses) where permitted

1.3 Work process and Reports

liberoMANAGER allows monitoring and logging of the entire shipment process. From shipment initiation (tracking open shipments), to receipt (saving and indexing of shipping results for evaluation) to the assessment of individual shipments and notification of the relevant parties, all steps are covered.
liberoMANAGER applies a strict data security framework, it prohibits processing or saving manipulated data or data derived from unqualified sources. For this reason liberoMANAGER uses different file formats and file types which are specified below.

1.3.1 Procedures in liberoMANAGER

As stated, liberoMANAGER offers functionalities across the entire shipment process. The monitoring, analysis, and assessment of shipments and loggers are structured across three logical levels. This layered approach ensures traceability from overview to detailed evaluation:

Level 1 - Shipment / Logger Overview

Provides a consolidated list of all shipments and associated loggers, including key metadata, statuses, and filterable views for efficient navigation. → ☐ 6 Shipments

Level 2 - Shipment Detail View

Displays all available information for a selected shipment, including logger assignments, status updates, measurement curves, attachments, and events. → ☐ 7 Shipment Details

Level 3 - Logger Assessment View

Enables the detailed reassessment of logger data, including adjustment of alarm profiles, time ranges, and generation of Assessment Reports. → ☐ 8 Assessment

1.3.2 File Types

1.3.3 Reports

Open Shipment

For configured LIBERO Cx PDF Loggers: During the configuration of the loggers with SmartStart by the sender, a report is created with all of the logger IDs used. Additional information entered during this process like shipment number, recipient, transportation mode and so on, are also documented in this report. The report is designated as the SmartStart Configuration Report (SSCR).

When the SSCR is sent in by Email or Upload, an “Open Shipment” is generated in liberoMANAGER. Each Shipment Number and the associated information are listed with the shipment release status "Open". All loggers are generated with the Logger ID in the respective shipment and listed under the shipment in the Detailed Shipment View.

For LIBERO Gx real-time loggers and LIBERO Cx Loggers with Software Based Alarming (SBA): As an alternative to configured PDF loggers, shipments can also be configured directly within liberoMANAGER, either for PDF loggers where the logger does not hold the metadata itself but is used for Software Based Alarming or for real-time devices such as the LIBERO Gx series.

When a shipment is created in liberoMANAGER, the user manually enters the relevant metadata (e.g., shipment number, recipient, transportation mode, custom fields) via the shipment creation interface. Loggers are then assigned to the shipment using their unique Logger IDs.

Once saved, the shipment receives the status "Open", and appears in the Detailed Shipment View, where all assigned loggers and entered metadata are listed.

Original PDF Report

When using a PDF logger, after stopping the logger and connecting it to a USB port, the original PDF report is automatically generated at the recipient’s location. The recipient must then submit this unmodified PDF report to liberoMANAGER either via email or manual upload if configured and the user has upload rights.

For shipments using real-time loggers, a general PDF report can be created within liberoMANAGER and extracted but with no metadata in the background.

If an “Open Shipment” already exists for the associated Logger ID, liberoMANAGER will automatically link the report and update the shipment and logger statuses. If no matching open shipment is found, a new shipment is created using the metadata from the PDF report.

In both cases, the original PDF report is securely archived in liberoMANAGER to ensure traceability and compliance.

Assessment report

The Assessment Report is generated based on a reassessment of the recorded shipment data, which may include the application of an extended Stability Budget or adjusted start/stop times.

This process is supported for both PDF loggers and real-time loggers (e.g., LIBERO Gx). The resulting report is saved as a PDF and automatically linked to the corresponding logger within liberoMANAGER.

Upon saving or approval, both the logger status and the shipment status are updated accordingly, ensuring data consistency and full traceability.

Additional assessments liberoMANAGER package for elproVIEWER

With elproVIEWER Professional, additional assessments can be carried out. To this purpose the index data and the PDF reports of the selected Shipments / Loggers are exported into an elproLMP. Additional assessments are:

• Superimpose: A simple way to compare measurement curves from different and even time-delayed original PDF reports is to superimpose them in the graphic displayed.

• Join: This function joins measurement curves from several original PDF reports to form a single curve.

Shipment Report

Comprehensive PDF report summarizing all shipment data stored in liberoMANAGER, including metadata, logger assignments, and status details. The report can be downloaded directly from within the shipment detail view inside application.

Settings Report

PDF report containing all current liberoMANAGER system settings. This report can be downloaded directly from the setting section (only applicable to users with configure rights).

Shipment View Settings Report

PDF report containing the config view settings. The report can be downloaded from the config view.

1.4 Prerequisites

liberoMANAGER is designed as a Software as a Service (SaaS) without requiring local user installation. liberoMANAGER can be opened in a web browser from any location with an active internet connection.

• Required for opening up “Open Shipments” and configuring the loggers with Configuration Profiles managed by liberoMANAGER.

** Can be alternatively used with a Login and without an Email Account.

• If you want to process PDF reports with liberoMANAGER, they must be original reports. The original PDF reports cannot be scanned, edited, or otherwise changed. The original electronic format must be retained.

• PDF reports protected by data passwords can only be processed if the password is saved in liberoMANAGER.

1.5 Workplace Requirements

Accessing and using liberoMANAGER requires that the local workstation meets the following minimum technical requirements:

• Internet connection

• Monitor resolution of 1366 x 768 pixels min.

• Chromium Based Browser such as Google Chrome, Microsoft EDGE, Firefox)

• When downloading an original PDF report from a LIBERO Cx device, a USB port

1.6 Database Settings

The following database settings in liberoMANAGER are configured by ELPRO in close collaboration with the customer during the project on-boarding phase. These parameters ensure the system aligns with customer-specific operational, regulatory, and regional requirements:

• Activation or deactivation of the electronic signature functionality

• Definition of the color range used in charts and visual indicators

• Configuration of session time-out durations

• Specification of character formats for decimal separators and placeholders

• Selection of date and time formats according to regional conventions

1.7 Data Security

liberoMANAGER enforces a robust data security framework designed to ensure regulatory compliance, protect sensitive information, and maintain data integrity. The system strictly prohibits the processing or storage of manipulated data or data originating from unverified sources.

• End-to-end encryption of all user interactions and data transmissions using HTTPS protocols

• Secure data storage in an ISO 27001–certified data center located in Switzerland

• Comprehensive audit trail that logs all user actions and system events to support traceability and compliance auditing

2 Access Levels and Modules

liberoMANAGER features a structured, role-based access control system with multiple password-protected user levels. Each user level grants access to a specific set of functions, ensuring that users can only view or perform actions aligned with their responsibilities and permissions.

Depending on the assigned role, users may have access to features such as data upload, shipment editing, assessments, configuration settings, and dashboard views. This role-based model enhances system security, ensures regulatory compliance, and supports clear process ownership across departments such as logistics, quality assurance, and system administration.

2.1 Access Levels

This is an exemplary view of users and functionalities. Further details and access levels will be defined directly with the customer. For further information, the elproUSER Manual can be consulted.

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Function rights can be further restricted using conditional rules. For example, access may be limited to shipments with a specific destination, such as only those addressed to the United States.

User Levels

User level configuration is defined by ELPRO in close collaboration with the customer. To support this process, the customer is guided by the Customer Configuration Briefing (CCB) document, which outlines key considerations and preparatory requirements for access control setup.

2.2 Modules

Each user level in liberoMANAGER is associated with specific system modules. Users can access and interact only with the modules permitted by their assigned access rights.

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3 Login and Landing Page

3.1 Login

To access liberoMANAGER navigate to the dedicated URL specific to each customer in the format <xxxxxx>.liberomanager.com and enter your username and password.

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3.2 Landing Page

Upon successful login, the shipment overview is displayed.

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3.2.1 Header

The header section displays available liberoMANAGER modules along with user-specific information such as login credentials, tenant name, and session details.

Clicking the ELPRO logo in the top left corner opens the liberoMANAGER information window, which provides details such as the current software version.

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Modules

All core transport monitoring tasks in liberoMANAGER are executed through dedicated system modules. The visibility of these modules is role-based and depends on each user’s access rights.
☐ 2.2 Modules